NYMD Center — New York Medicine Doctors

Notice of Privacy Practices

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Effective date: September 29, 2026

Who follows this notice

This notice applies to New York Medicine Doctors, PLLC and Advanced Physicians, P.C., which practice together as NYMD Center, including our physicians, physician assistants, nurse practitioners and staff at all of our offices, and to the practice websites that serve those offices, such as NY Urology, 1Prostate, 1Fibroid, 1Vascular and Elite Gynecology.

Your rights

When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.

  • Get a copy of your medical record. You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. We will provide a copy or a summary, usually within 30 days of your request, and may charge a reasonable, cost-based fee.
  • Ask us to correct your medical record. You can ask us to correct health information about you that you think is incorrect or incomplete. We may say no, but we will tell you why in writing within 60 days.
  • Request confidential communications. You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address. We will say yes to all reasonable requests.
  • Ask us to limit what we use or share. You can ask us not to use or share certain health information for treatment, payment or our operations. We are not required to agree, and we may say no if it would affect your care. If you pay for a service or health care item out of pocket in full, you can ask us not to share that information with your health insurer for payment or operations, and we will say yes unless a law requires us to share it.
  • Get a list of those with whom we've shared information. You can ask for a list (accounting) of the times we have shared your health information for six years prior to the date you ask, who we shared it with, and why. It will not include disclosures for treatment, payment and health care operations, or disclosures you asked us to make. We provide one accounting a year for free and may charge a reasonable, cost-based fee for additional requests within 12 months.
  • Get a copy of this notice. You can ask for a paper copy of this notice at any time, even if you have agreed to receive it electronically.
  • Choose someone to act for you. If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information. We will make sure the person has this authority before we take any action.
  • File a complaint if you feel your rights are violated. You can complain by contacting our Privacy Officer using the information at the end of this notice. You can also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by writing to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/. We will not retaliate against you for filing a complaint.

Your choices

For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us and we will follow your instructions.

  • In these cases, you have both the right and choice to tell us to share information with your family, close friends or others involved in your care, or to share information in a disaster relief situation. If you are not able to tell us your preference, for example if you are unconscious, we may share your information if we believe it is in your best interest, and we may share it when needed to lessen a serious and imminent threat to health or safety.
  • In these cases, we never share your information unless you give us written permission: marketing purposes, sale of your information, and most sharing of psychotherapy notes.
  • If we contact you for fundraising efforts, you can tell us not to contact you again.

Our uses and disclosures

We typically use or share your health information in the following ways.

  • To treat you. We can use your health information and share it with other professionals who are treating you, for example when a doctor treating you for an injury asks another doctor about your overall health condition.
  • To run our organization. We can use and share your health information to run our practice, improve your care, and contact you when necessary, for example appointment reminders.
  • To bill for your services. We can use and share your health information to bill and get payment from health plans or other entities.
  • With our business associates. We share information with companies that perform services for us, such as billing, electronic health records and scheduling, only under written agreements that require them to protect it.

How else can we use or share your health information?

We are allowed or required to share your information in other ways, usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes.

  • Help with public health and safety issues, such as preventing disease, helping with product recalls, reporting adverse reactions to medications, reporting suspected abuse, neglect or domestic violence, and preventing or reducing a serious threat to anyone's health or safety.
  • Do research, under the conditions the law requires.
  • Comply with the law, including sharing information with the Department of Health and Human Services if it wants to see that we are complying with federal privacy law.
  • Respond to organ and tissue donation requests and work with a medical examiner or funeral director.
  • Address workers' compensation, law enforcement and other government requests, including for workers' compensation claims, for law enforcement purposes or with a law enforcement official, with health oversight agencies for activities authorized by law, and for special government functions such as military, national security and presidential protective services.
  • Respond to lawsuits and legal actions, in response to a court or administrative order, or in response to a subpoena.

Special protections under New York law

New York State law gives extra protection to certain kinds of health information, including HIV-related information, genetic test results, mental health information, and alcohol and substance use treatment information. Where New York law is more protective of your privacy than federal law, we follow New York law, and in many cases we will ask for your specific written authorization before sharing this information.

Our responsibilities

  • We are required by law to maintain the privacy and security of your protected health information.
  • We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
  • We must follow the duties and privacy practices described in this notice and give you a copy of it.
  • We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time by letting us know in writing.

Substance use disorder records

If we hold substance use disorder records protected by 42 CFR Part 2, we will not use or disclose them in investigations or proceedings against you without your written consent or a court order and a subpoena. These protections apply to the uses and disclosures described in this notice.

Before using Part 2 information for fundraising communications, we will provide clear notice and a choice about receiving those communications.

Changes to the terms of this notice

We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our offices, and on this website.

Contact our Privacy Officer

Privacy Officer, NYMD Center, 800 Second Avenue, 9th Floor, New York, NY 10017. Phone: (212) 991-9991.